Cancellation Policy
Notification of cancellation of registration must be sent in writing to the Eurocarb XX Conference Secretariat.
- Cancellation of registration has to be made in writing to the Conference Secretariat. If a cancellation is received before or on June 1, 2019, reimbursement of the registration fee, minus € 100 handling charges, will be made. After this date, or if registrants fail to attend the conference for any reason whatsoever, regrettably no refund can be made.
- Name changes are not accepted, unless the participant is from the same company.
- A handling fee of EUR 40 per registration will be charged for every modification received after 1 June 2019.
- All refunds will be processed after the event.
--------------------------------------------------------------------------------
Invoice
If applicable, you will receive a link to download your invoice in the confirmation email.
--------------------------------------------------------------------------------
Travel and Health Insurance
It is strongly recommended that participants take out insurance to cover loss (including registration fees) incurred in case of cancellation, medical expenses and damage to or loss of personal effects. The organizers of the Eurocarb XX Conference will not be responsible for any medical costs incurred by participants. Leiden University, nor the Local Host Committee, nor the European Carbohydrate Organisation, nor Congress by design will accept liability for personal injuries or for loss or damage to property belonging by Congress participants, neither during or as a result of the Congress or during any tours.
--------------------------------------------------------------------------------
Liability
The Local Host Committee, Leiden University and Congress by design act as agents only in securing hotels, transport and travel services and in no event shall be liable for acts or defaults in the event of injury, damage, loss, accident, delay or irregularity of any kind whatsoever during arrangements organised through contractors or the employees of such contractors in carrying out services. Hotel and transportation services are subject to the terms and conditions under which they are offered to the public in general. The Local Host Committee reserves the right to make changes where deemed necessary, without prior notice to parties concerned. All disputes are subject to the Dutch law.
--------------------------------------------------------------------------------
Cancellation of congress
It is mutually agreed that in the event of total or partial cancellation of the congress due to fire, strike, natural disaster (either threatened or actual), government regulations or causes which would prevent its scheduled opening or continuance, the contractual relationship between Leiden University and the participant will be terminated immediately and Leiden University shall determine an equitable basis for the eventual refund of a portion of the registration or other fees after due consideration of expenditures and commitments already made. Under no circumstances is Leiden University responsible for any participant expenses (such as travel and lodging) or any other incidental or consequential damages.
--------------------------------------------------------------------------------
Privacy Policy
Personal information provided by applicants will only be used for the purpose of their participation in Eurocarb XX. All personal information provided will be kept under the control of the organizers of Eurocarb XX and will not be shared with others without the written consent of the applicant.
--------------------------------------------------------------------------------
IMPORTANT
When you press continue at the bottom of this page, you are committing to paying the applicable registration fees. This means if you cancel before you transferred payment, you are still obliged to pay the cancellation fee. This is also the case if you don't show up at the conference.
* = Required Field
--------------------------------------------------------------------------------
Payment Instructions
Payment within 14 days after registration, please mention name and invoice number. We do not accept payments by check, only credit card, iDEAL and bank transfer.